Why Do Companies Monitor Employees' Emails?

Employers can monitor employees if it does not cross the line. There are many reasons why employers monitor employee emails. The most customary reason is that they want to protect their company. The following includes some reasons why employers use this tactic:

To Protect the Company

There are numerous ways employees can put the company at risk. You can prevent a significant percentage of cyber security risks by monitoring employee behavior. Some of the potential dangers:

• Unsafe downloads
• Data is not kept secure
• Running outdated software
• Trusting social media networks
• Failing to use email encryption
• Suspicious email opening (lack of security training)
• Not terminating usernames and passwords of former employees
• Sensitive information is given to the untrustworthy third-party vendor

Many employers do not realize that more threats may come from the inside than from an outside hacker. Poorly trained employees or a lack of data security may be to blame for the problem.

To Ensure the Employees are Not Wasting Time

Most people work eight hours a day. However, according to the American Management Association, the average worker wastes 2.09 hours during their workday, which does not include their lunch break. What is the number one waste of time? You got it, personal internet use, including:

• Checking personal emails
• Interactive games
• Internet surfing
• Social media

The most common offender is personal email use during regular working hours. Workdays can be tedious, but most employers see that over twice the amount of time, they assumed was being wasted is doubled due to excessive internet use.

Using employee monitoring tools featured on wolfeye.de , you can check your employee’s internet surfing activities and see if work is being conducted productively or if they are posting on Facebook. Wolfeye has sophisticated employee monitoring tools to help you find out the habits of your employees, and you can also monitor their emails.

To Save Money

When you have employee monitoring tools, you can save money by decreasing the time it takes to detect and respond to threats, saving you money in the end. Phishing is a significant cause of concern and can occur at any time. This is especially true if your employees click on a link, download an attachment, or share sensitive data. Time theft by employees will also be addressed.

To Improve Employee Productivity

When you track your employee’s work, you can ensure that your workers are productive, which will help to improve employee performance. Workers must fully engage in company objectives to save the employer money. Being honest with your employees and letting them know they are being tracked may make them less likely to check their emails or play candy crush constantly.

To Create Trust in Employees

When you are an employer, it is essential to be able to trust your employees. Trusting employees to refrain from checking their email on company time helps create a highly functioning, constructive working relationship. When employees clearly understand the rules and are willing to follow them, it helps build trust between employees and employers.

To Increase Security and Safety

If employers see how their workers are handling sensitive information, it can help them assess how safe the company is from insider threats. It also encourages employees to be more careful with that information. You can see if they protect passwords and encrypt data to secure remote access. The prime way to achieve this is to have a business VPN.

To Motivate Workers to Stay on Task

It can sometimes be challenging for workers to stay on task throughout the day, as there can be many distractions for workers. However, since you will know which employees are and are not carrying their weight, motivating them will be easier because they do not want to appear lazy or incompetent. Administering a monitoring policy at work can eliminate anonymity, which would likely be the case since most people tend to hide behind their keyboards.

To Address Office Bullying

Email monitoring reduces the risk of workplace bullying since co-workers can exchange emails with inappropriate language, or there may even be a hidden case of sexual harassment in the office that you need to end. The crime is email abuse, and it occurs in the workplace more than you think.

There are other forms of email abuse in which one of the co-workers may be excluded, which can hurt the company’s unity and derail office morale. All childish, immature, and hurtful behavior can generally threaten the working climate. With email monitoring, you can put a stop to poor behavior, and you may also stop it from happening in the first place.